Purchase Order Requirements

GS Precision Purchase Order Quality Remarks

These Quality Remarks and their use are defined in GS Precision Work Instruction WI-616. Suppliers shall use the Matrix (below on this page) to determine which GSPQRs are applicable to their product or service. Quality Remarks are subject to change. Revision control is the date applied to each GSPQR. Latest revisions apply.

GSPQR-01_10/18/24  Requirement to maintain an approved (ISO 9000:2015 / AS9100 D as appropriate) QMS and to report significant changes to the QMS, facility or location, process performance or business operations for GS Precision review and / or approval.

GSPQR-02_10/18/24
  Technical Data associated with this PO may be considered ITAR and/or EAR controlled pursuant to 22 CFR Parts 120-130 and 15 CFR Pars 730-774, respectively. Transfer of this data by any means to a non-US Person, whether in the United States or abroad, without the proper US Government authorization is strictly prohibited.

GSPQR-03_10/18/24
  All work, and applicable records retained for work performed and product supplied in fulfillment of this Purchase Order (“PO”) shall be subject to inspection and testing by G.S. Precision, Inc. (“GSP”) or customer / government representatives at any time, including at all points of manufacture by supplier or sub-tier suppliers engaged in the performance of work to fulfill this Purchase Order.

GSPQR-04_10/18/24
  GSP’s Requirement for a signed Certificate of Conformance.  Certification must include:

– Your Company Name and Address
– Purchase Order #
– GSP F/N, Lot Number and Drawing Number
– OEM Part Number and Revision
– Process Description
– Process Specification, Type, Class and Revision
– Quantity Accepted/Rejected
– Times and Temps for heat treat where applicable
– “Processed in one Lot” note for heat treat
– Coating thicknesses where applicable
– Test results where applicable

GSPQR-05_10/18/24  Supplier’s Responsibility for maintaining legible Record Retentions for retention times compliant with AS13100.

GSPQR-06_10/18/24
  A. Heats to be kept separate.   B. Requirement is for processing to be performed in one lot.  C.  Purchase order lot sizes which exceed capacity may be processed and certified using multiple runs. Keep runs separate.

GSPQR-07_10/18/24
  Requirement for outsourcing and work transfer approval by GSP* and correct flow-down of P.O. requirements to same, to include reporting responsibilities to GSP.

GSPQR-08_10/18/24
  Requirement that Suppliers and their sub-tiers must attain authorization from GSP before shipping Non-Conforming or Alternative Material.

GSPQR-09_10/18/24
  Acceptance of and compliance to GSP Non-Disclosure Agreement. (Form SE-001)

GSPQR-10_10/18/24
Supplier responsibilities (to meet AS6174 or AS5553 per AS13100 if appropriate;) for suspect, fraudulent and counterfeit parts / materials detection and avoidance and the need to report in three days any confirmed.

GSPQR-11_10/18/24 
All parts / materials identified on the purchase order are required to be genuine as manufactured by the Original Equipment Manufacturer (OEM) or Original Component Manufacturer (OCM) and processed in accordance with the OEM / OCM requirements for that part or material. The  Supplier must maintain, as appropriate, an effective FOD prevention program that meets the requirements of AS9146 to prevent any potential purchase / supply of Counterfeit Material/Product from being introduced into the supply chain.

GSPQR-12_10/18/24  Supplier responsibilities for personnel awareness of their contribution to product or service conformity, product safety and the importance of ethical behavior.

GSPQR-13_10/18/24
  By accepting this purchase order each vendor accepts their role and responsibility to supply hardware / material / service conforming to all of the requirements using safe and ethical practices at all levels of the organization. Supplier responsibilities to establish actions to prevent human error and to provide trained, competent, qualified or certified personnel as appropriate to the performance of the required work.

GSPQR-14_10/18/24
  Supplier must have an Acceptance Media (stamps, employee # etc.) process in place to avoid misuse, duplication, illegible marking and is traceable and appropriate to the process authority.

GSPQR-15_10/18/24
  Supplier prohibition on decisions to interrupt, impede or disrupt flow of product or services without GS Precision’s approval.*

GSPQR-16_10/18/24
  GSP’s Right to Refuse Delivery.

GSPQR-17_10/18/24
  For LTA PO’s: GSP’s customers’ requirements may be greater than or less than estimated LTA quantities. Any costs the seller incurs in anticipation of released schedules will be solely at the seller’s risk, and GSP assumes no liability, therefore. Unless otherwise agreed in writing, Seller shall not make any material commitments or production arrangements in excess of the quantities scheduled or in advance of the time necessary to meet released schedules that are within quoted lead time.

GSPQR-18_10/18/24
  Supplier acknowledgement of the prohibition on the procurement, sale, or use of EU Defined conflict minerals.

GSPQR-19_10/18/24
  Requirement to comply with the General Gaging and Acceptance Criteria of QCI-003.8.  Applicable orders filled for GS Precision by outside suppliers shall comply with Gaging and Processing Requirements listed within.  The latest Revision Date of this Standard will apply.

GSPQR-20_10/18/24
  Over / under shipments or shipments received more than seven (7) calendar days prior to the “deliver on” date will not be accepted by GSP without prior, expressed authorization.

GSPQR-21_10/18/24 
When a GSP drawing number appears in the description, the supplier shall track and identify the product by that drawing number. A change in drawing number means a change to the process or work instruction which must be complied with.

GSPQR-22_10/18/24  Material Scrap Limit – The Supplier shall be permitted to scrap a maximum of 5% of the total material provided under this contract. The scrap material percentage shall be calculated based on the total quantity of materials delivered by the Supplier. Should the Supplier exceed the allowable scrap material limit of 5%, the supplier shall be held liable for any additional costs incurred by the Client due to the excessive scrap. The Supplier shall be responsible for providing a full account of the scrapped materials and the reasons for their excessive scrap within 10 days from the date of discovery. In the event of excessive scrap, the Client may choose one or more of the following remedies at their discretion:

A. Immediate Cost Recovery: The Supplier shall reimburse the Client for the cost of the scrapped materials exceeding the 5% limit at the contractually agreed-upon rates.
B. Amortized Cost Relief: The Supplier shall provide the Client an on-going percentage price reduction on subsequent production until the cost of all the scrapped materials at the contractually agreed-upon rates has been met.

GSPQR-23_10/18/24  Whenever a DPAS rating appears in the DPAS Rating Field of the Purchase Order, it signifies a rated order, certified for national defense, emergency preparedness, or energy program use, and Supplier is required to follow all the requirements of the Defense Priorities and Allocations System Regulation (15 CFR part 700). By acknowledging the PO the Supplier accepts the DPAS rating.

*NOTE: This approval requirement presumes that GS Precision’s approval will flow from the affected end use customer.

 

The Following Matrix applies the correct Quality Remark to your chosen supplier type:

 

GSPQR Raw Materials –
RM
Purchased Product –
PP
Outside Vendor –
OV
Contract Work –
FO
GSPQR-
01
X X X  
GSPQR-
02
X X X X
GSPQR-
03
X X X X
GSPQR-
04
X X X X
GSPQR-
05
X X X X
GSPQR-
06
X-A   X-B  
GSPQR-
07
    X X
GSPQR-
08
X X X X
GSPQR-
09
X X X X
GSPQR-
10
X X X X
GSPQR-
11
  X X  
GSPQR-
12
X X X X
GSPQR-
13
X X X X
GSPQR-
14
X X X  
GSPQR-
15
X X X X
GSPQR-
16
X X X X
GSPQR-
17
X X    
GSPQR-
18
X X    
GSPQR-
19
      X
GSPQR-
20
  X X X
GSPQR-
21
    X X
GSPQR-
22
    X X
GSPQR-
23
X X X X

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